Strategic Knowledge Management Technology Essay

The magnitude of the work or natural action that qualifies to be a intention differs in different(a) states. however, it is precise assort that however small the task may be, the contract for a thrust management cocksucker or technique is essential. this entrust help in the readiness stages to achieve successful outcomes. Therefore, bem expend management calamus s is required in the bem ingestion for planning and managing purposes though it is not curtail to business activities.Some of these examines may involve weddings plans and ho utilisation relocation. Positive results argon expected whenever an efficient project management tool is designd to forfend problem risks and failures. redact management may involve changing or introducing things hence involve in human resources, financial matters, security and various stakeholders among otherwises.In a proper project management, there are more or less six major steps to be followed such as term of reference, planni ng, communication, monitoring and project completion among others. During this process, project management tools are thorough in ensuring the success of the project.This study focus on the 2013 2014 relocation project en route projects, which is a consultancy project. There are several tools to be chosen and in this project are communication log a Gantt chart (called project beat line) and risk management log (Young, 2003). from each one of these tools has its procedures and its benefit as far as this project is c erstwhilerned.The picking to use Gantt chart tool and its benefitsThe weft to use the Gantt chart in this designation is almost obvious in the project management field. The tool is named after the founder Henry Gantt, who invented it a more than a century ago (1910). After the concept was outlined, it was remarkably implemented initially during World war 1. The major use of the Gantt chart at that time was by American global Crozier to manage complex weapon produ ction and logistics trading operations. Since then, more people train used the tool, especially the work breakdown anatomical structure (WBS) that has been relevant until today.To beginning with, the reason to choose the Gantt charts in my project was that it is an easy-to-use pictorial tool among operations and project managers when determining condition of projects. this project includes various activities during the process that require close monitoring over the menstruum to match these activities are carried out as planned. As a consultant and the leadership project manager, it becomes easy to pay close attention to the progress of the operations to ensure that the functions involved are completed by their scheduled date.Secondly, the choice to use the Gantt chart is intertwined to the efficiency and reli cogency it has on project management. That is wherefore Gantt and pert charts remain the two major and commonly used graphical tools among managers in fashioning dia grams on the activities engaged in the project. In fact, the humans of the tool since 1910 has proved major tool although in the recent age it has witnessed some drawbacks, as projects are not fixed whereas daily update may be tiresome. Nevertheless, people have insisted on using the tool as people have faith on it.As a fan in diagrams and charts, i decided to use the Gantt charts for my project because it creates complexity. Pictures require a bigger idea of a situation like this once you master the art of interpreting them. More so, picture or charts yielded by this tool are easy to understand once studied. In fact, Gantt charts helps in organizing thoughts. This is enhanced through the dividing and conquering concept.On the other hand, the decision to use the Gantt charts was based on its ability to show visibility of the whole project. once the chart is creating, it was come-at-able to emplacement the chart in either a bigger version of actual version to see the progress. T his helped in realizing and reminding me of the objectives as well as when various activities are supposed to take place in the process (Johnson, 2003). This does not require high intellectual ability when interpreting how the project is going on.Largely, the Gantt charts helped in demonstrating to my clients that i know what is doing in my consultation duty. This is reflected after producing nicely presented Gantt chart showing proper transcription of high-level tasks as well as resources allocated to these tasks. It generally helped in send the bigger picture on whether the needs of the project are met or not as well as determining if there will be a success in the project.Lastly, the Gantt charts helped in fareting living periods. The Gantt chart had bars indicating when a particular task or set of tasks will be completed. As a result, it was workable in planning and arranging various functions in a proper perspective. This help in limiting the events during this projects tha t may end up using much(prenominal) time and resource yet they could not add any value to the project. By studying the charts, it became easier to focus real issues and saved much of my time (Wilson, 2003). concord to Peterson (1991), Gantt charts are fundamental in the planning theory. supply theory traces its emphasise even during the ancient times. Even in the bible, it depicts how various individual and groups were connecting with country pursuits through planning some of their religious practices.Similarly, governments and other economic groups are as well using the planning theory to determine the remunerative times when there is need to allocate the scarce resources. More so, the entrepreneurs have used this to decide when to deliver good s and services. As a result, they have tried to forefend risks that may undermine their activities through planning.The choice to use risk management log and its benefitOn the certify tool used for this project was the risk management log. it is charge noting that project risk management entails a process involved in identifying risks, analyzing risks, ontogeny appropriate responses to risks, and monitoring risk triggers in which as a project manager i had to effectively utilize (Ward, 2003). As a result, it was possible to ensure that risk management is done and that risk triggers were monitored. The decision to use this tool alongside the Gantt chats was the capability to use the tool in identifying, managing, and be risks throughout the life of the project.The use of the risk management logs was preferred because it is very brief and cypher on point. As a result, it could be easier to apologize to the client on the progress of the project as well as explaining on why some activities may delay as risks rivet the functions. On the other hand, it will be easier for the client to realize the apparent reasons for projects delay and understanding the risks and threats that may face the project (Rosa, 2013).T he tool has a risk management worksheet helped in realizing the types of risks probable to be encountered during the project period. To start with, the general risks were categorized as well as the specific risk. The general risks are noted risks likely to recur throughout the life of the project without a specific date associated with it (Cerner, 2001).On the other hand, the specific risks encompassed risks creation associated with a particular date when they may occur during the project period (Bouchaud, & potters, 2000). The clarity on these risks was based on the assumptions or risks based on the chance and the impacts on my project. Depending on the level of probability between probability and impacts on project, various risks were categorized as high, low, or medium. The emphasis should be given to the highly categorized risks to ensure success of the project.On the other hand, the risk management log was chosen because after categorizing the risks it was possible to medit ate contingency plan of action on issues triggering the level of risks (smith, 1999). In this case, the tool played a crucial role in organizing various activities cogitate to the en route project. The contingency plan of actions laid safety measures to avert the project failures led by adversities. .the tool demonstrated a understand picture of sequential commencement and closure of various activities involved in the project. The risk categories were determinant factor on the period used on various functions.The use of the risk management tool helped in realizing the risks or threats likely deter the success of the project. It started with risk identification to determine risks likely to affect the project and archiveing the characteristics of those risks (wells, 1996/1997). Both the internal and external aspects of the project were bring in in which the emphasis on internal risks was on directly governable items by the project team whereas the external risks were events pass alonging outside the direct influence of the project team.The tool contribute a final document that is presentable and areas of much interest t=are bolded especially on the probability and impacts. There is a systematic arrangement of causal make and the outcomes at various stages. This was beneficial in this project in making forecasts and projecting possible changes to avert high risks or threats. With the help of the triggers at the last column, to show how do we know this may be outset to happen?Sometimes obvious, but often not. May be worth also noting my responsibility of keeping an eye on this to make alerts on the project. The bearing of the contingent actions president as to do if the risk does happen (Gottschalk, 2005). . It is useful to think about this at the beginning, as you may need to make preparations or alert people in advance. To repeat, this is all much more important for higher impact/probability risks.ConclusionThe presence of various project management tools may sometimes be severe for project managers to chose (Howes, 2001). However, good choice of the appropriate tool will be a milestone in achieving a successful project. In this case, the use Gantt charts and the risk management logs were preferred for their ease and presentation to the client. They made it possible to explain to the client on various stages and expected threats during the project life. The crosstie between the client and the project manager is fundamental to ensure the fluent completion of the project whereas the mutual understanding could help in exploitation trust and long-term relation to make the projects successful.ReferencesBouchaud, J., & Potters, M. (2000). Theory Of Financial take a chances From statistical Physics To Risk Anagement. Cambridge Cambridge University Press.Gottschalk, P. (2005). Strategic Knowledge Management Technology. Hershey Pa vagary Group Pub..Howes, N. R. (2001). Modern Project Management Successfully Integrating Project Management Knowledge Areas And Processes. New York Amacom.Johnson, J. (2003). Managing Time (4th Ed.). Oxford Elsevier Science & Technology.Kerzner, H. (2001). Strategic Planning For Project Management Using A Project Management matureness Model. New York John Wiley.Rosa, M. (2013). Business Process Management Workshops Bpm 2012 world(prenominal) Workshops, Tallinn, Estonia, September 3, 2012. Revised Papers. Berlin Springer.Smith, N. J. (1999). Managing Risk In Construction Projects. Oxford Blackwell Science.Ward, S. (2003). Transforming Project Risk Management Into Project Uncertainty Management. International Journal Of Project Management, 21(2), 97-105.Wells, G. L. (19961997). put on the line Identification And Risk Assessment. Rugby, Warwickshire, Uk Institution Of Chemical Engineers.Wilson, J. (2003). Gantt Charts A Centenary Appreciation. European Journal Of Operational Research, 149(2), 430-437.Source document