Functional Area Of An Organisation Information Technology Essay

Functional Area Of An g bothwherening t each(prenominal)ing Technology EssayThere be a miscellany of usable sweeps in a structured business enterprise, supposeing upon its size and reputation of service. Here in the Medication caution dodging rout out be viewed in a broader manner as infirmary is not the tho one entity. The manufacturer, vendors, receiving cater, prescribing doctors, pharmacists, nurses and the clients are all involved and thus an integrated schema is to be ultimately developed which benefits all rolers of the brass at different levels. The nurture geological formation does mean not only the software program, but also the hardware, users and other(a) related carcasss. So our objective is to identify all the operational areas of the organization as a whole and to develop a efficient and efficient administration which would minimize the human drug dispensing errors and reduce the deathrate rate in turn. For this we pick out to hire a clea r soul rough the different dodgings at different levels like manufacturer, vendor and hospital. entropy take within usable area of an placement.Organisations watch a con of people working to stringher towards a definite objective, although they work in different utilitarian areas. iodin output of one functional area can be the input of another area and the accurate seasonable information is necessary to get an error free result. Organisations completely depend on the information musical arrangements and advanced technologies which makes them excel and efficient. Functional areas of organisations are be according to the type and nature of work that is involved in a department. The main functional areas of each and every organisation are tended on a lower floorHuman Resource Human resource management is one of the most of the essence(predicate) yet often underestimated aspects in the organizational operation. It basically is the direct system of the whole organization that makes sure that it run smoothly, coordination and cooperation takes place on a regular basis and finally makes sure that everyone within the organization is satisfied with the working conditions. Superficially, it is sibylline to do day to day tasks like recruitment, training paysheet impact and so on but actually the scope for HRM is much more than that. oddly in the highly agonistic markets of today, they can play a crucial role in building a highly performing and competitive firm by nurturing and enhancing the skills of the employees and ensuring cooperation. This is a functional area where unhomogeneous effect who administer and handle the drug are interviewed and selected.Financial Area This functional area analyses various fiscal aspects of the employees and keeps track of the accounts receivable and payables. The financial advisors essential plan in advance regarding the future financial objectives of the company. In effect to achieve the desire profits. The f inance department need to maintain the financial records in order to show these accounts while paying the tax. And another make out function of finance department is to calculate the salary and payroll system which is the main function of finance department. Accounts are maintained for different vendors for which midland auditors and accountants are employed.marting and Sales In this competitive world the organisation cannot survive without marketing the crossroads. Organisation is investing a huge tote up of money in order to market the harvests finished different convey like television, radio and other medias. So that people came to know rough the products and go away buy the companys products. Nowadays the competition is really high the companies are forced to give discounts and other promotional activities like holidays and gifts to push their gross sales. To end with, marketing is also a mainstay part in achieving companys objectives. performance turnout is one of the main functional areas of a business organisation. exclusively the products of a business organisation are developing under this functional area. The plys under this functional area should enquire all the products should develop at the right time and the products have practiced quality. The organisation should buy good quality defenseless materials. These raw materials pull up stakes be computing device memoryd near to exertion area. Nowadays most of the productions are automatically with the help of robots and other cars. The promoter need to check only the production line is correct or not. Production is also involves preparing items for despatch. The items should packed trim and very attractively. In this stage, the shut code system can be incorporated which should specify its spate number, product code/name, packing, lot number, date of manufacture, chemical combination, type of meds, path of administration, dosage.etcCustomer swear out Customer service is the one of the most important functional area of organisation. This includes functions like answering the clients enquiries to the highest degree the product and services, exit swell up information about the customers need, puzzle out clients problems, Provide service afterwards sales which include replace, repair etc, traffic with the problems of customer, analysis the problems of customer and chisel in these problems etc.Comparison between the functional areas and information needed for each functional areaFunctional AreaFunctions and information needed for functional areasHuman ResourceThe main functions of this functional area are recruitment, training, payroll etc. The information needed for this functional area are the information about the employees, their salary, about new vacancies, about new applications, employees in payroll, attendance, absence and overtime detailetc..Financial AreaThe main functions of Financial area are calculate the salary of employees, checking payrolls, recording money received, produce invoices, checking the payments received and chasing the overdue payments etc. In this functional area should have the information about income of company, expense of the company, salary of each and every staff,times sheet of work, attendance and overtime detailsetc. They also need to have the customers bills details, payment received and bills payable details to the vendors.Marketing and SalesThe main functions of this functional area are Market the products through different channels like radio, mail television, producing publicity materials of their products such(prenominal) as catalogues etc., designing and promoting the website of company. This functional area should have the information about new trend of market, in what way the company can get maximum product, which is the good way to publish their product in market, in what way the company can improve their sales etc.ProductionThe main functions of this functional area are buying raw materials, storing the raw materials, planning the production schedule, Checking quality of product throughout the production, packing the items cleanly and beautifully, storing the items very safely. The information needed for this functional area are list of available raw materials, Combination formula, Machinery and manpower availability, Quantity of each product to be manufactured which in turn is reported by the feedback from sales and marketing area, product details like batch number, packingetc.Customer ServiceThe main functions of this functional are answering clients enquiries about products, solve clients problems, dealing with the problems of customer, analysis the problems of customer and store these problems etc. This functional area should have the information about what range of customer they have, the customers are satisfied with their product or not, what are the customers need for a particular product etc.Information needed for medical management systemThe medi cal management system is a complex system involving the manufacturer, hospital, and the administrator of medicines. Therefore, a well defined data flow has to be clearly identified. Identification of bewitch data that is involved in each system is a key factor for the success of this system. Several data are needed for the suitable functioning of the system. First of all, the details about the following are short necessary.1) Prescription details2) Product details3) Patient details4) Administering persons details.5) The medical staff6) The vendors of medicineINFORMATION SYSTEMSDifferent types of Information dodgingsAn information system is a combination of hardware, software acts apply to generate information which is use to administer and control the day to day activities of users in an organisation. It consists of five categories.A) spatial relation Information Systems (OIS)B) deed touch System (TPS)C) Management Information System (MIS)D) Decision support system (DSS)E) Expert System (ES) force Information System (OIS)It is a kind of information system that depends on hardware, software and ne tworks to provide communication solutions and working efficiency among a staffs in an organisation. Office Information System is also known as Office Automation. In this kind of an environment the data act upon is through with(p) electronically alternatively of manually hard copying it. For example In an organisation with several(prenominal) processes if a new line is released it can be updated through the OIS over the network. If they dont use OIS they would have to manually process it and post it to its forkes.Transaction Processing System (TPS)TPS is a form of information system that records and processes feat done in an organisation on each day. A transaction can be an order, a payment, reservation or a cancellation. TPS generally uses two type of transaction processing.a) Batch Processingb) Online Transaction ProcessingIn a batch processing all the transactions are accumulate during the day and its bear on as a group or a batch at the end of the day. In online Transaction Processing the transaction is processed as soon as it is entered into the system. In batch processing the invoice cannot be generated then and there. But in OLTP the invoices can be generated then and there.Management Information System (MIS)In an organisation various tasks are performed on a day to day basis which involves invoicing, monitoring device track progress, generating sales reports etc. An MIS is a kind of information system that generates accurate daily reports. So the authorities of the organisation can monitor and track the overall performance of the company by devising decisions, solving problems and watch the track progress. This process is usually done by a type of MIS known as Management Reporting System. For example in an organisation when a sale is done the product which is being interchange is first entered into the system, invoice generated and finally the product being deducted from the inventory. These data helps the managers to take decisions in improving the overall company performance.Decision Support System (DIS)A Decision Support System is use to help the staff in an organisation to take decisions when a complicated situation arises. This system collects data from within the organisation and from external sources such as the net profit to help the staff in decision making. This information system needs to store huge volumes of data. These data as store in monstrous databases called data warehouses. The data warehouse stores and manages the data required to help the staff in complicated situation.Expert System (ES)In an expert system the machine (computer) collects information and the knowledge from human beings and helps in the decision making process of the people who have less expertise and experience. They mainly use a engineering known as AI (Artificial Intelligence). AI is the process of applyi ng human intelligence to computer systems. An AI computer can sends problems and refund expert opinion by analysing the users previous experience datas aiding to take a decision and complete the task.Office Information System is used to close to all the areas of an organisation wherever administration needs to be done.Transaction Processing System Financial AreaManagement Information system- HRDecision support Information system- Customer ServiceExpert System- RDThe certain trends in using MMS to solve the problems facing HHSAs far as healthcare is concerned tolerant data is the most crucial and in the buff data. In the current situation the long-sufferings data is manually entered into a branch where thy walk. If the uncomplaining of walks into a different hospital the intervention data is any e- mailed or a hardcopy is carried from the previous branch to the new branch. This procedure has some advantages than the old systems. If the patient carrying is carrying a hardc opy the data will not get destroyed or damaged unless carelessly set by the customer himself. If the customers diagnostic data is e- mailed to the next branch the data will reach the new branch without any hassle and in seconds. In this case the customer need not carry a physical hardcopy of the files. These techniques will help the HHS introducing incomplete reports, wrong medical explanation and even patient deaths.INFORMATION PROCESSING TOOLSVarious Software Tools school text processorsText processors are specific software, which comes as a part of the gigantic software that is used to process documents, prepare presentation, and manipulate accounts and mange a database. One of the famous text processor software is Microsoft Office. It contains Word for document processing, leap out for processing spread sheets, admission for managing databases and Power point for preparing presentations. In an organisation preparing presentations for meetings, issuing invoices to patients, maintain accounts and managing patients database is crucially important. If Microsoft office can be used in such an organisation all these requirements can be met.DatabasesIn medical environment, patient history is very important for the treatment of the patient. In a medical organisation software such as Microsoft rag can be used to store patient information. But Access cannot be used in a network and does not have much functionality and cannot be customised according to the needs of the organisation. In such a case specifically designed software can be used to manage all these functions.Client ServerIn a hospital there are different departments and functional areas, each requiring its on computer systems. A patient who is being treated for and ailment will be referred from one department to the other. So the staffs need to carry the reports and the data from every department from where the patient was treated as a hardcopy which is a defective headache. In that case implementing client server architecture will be beneficial. In this architecture all the computers in every department will be connected to a centralised server which will store all the patients and database records. So if a patient is referred from one department to the other the next department can access the treatment history through the server. For this purpose the server and the clients need to have customised software.Current Information rule used in HHSCurrently the HHS uses a network blast base for data management. If a patient walks in to a hospital the patients ID and the treatment procedure is entered on to a system and then the prescription is given. When the patient walks into a different branch the details of the treatment from the previous branch is e-mailed to the new hospital for references. But as this information are stored and processed by computers errors can happen at any time, such as data lose, virus attacks, missing information, and incomplete reports and so on. The d octor who treated the patient primarily will exactly know what the patient is injury from and about his vital statistics better than the latter one. As data a critical in a hospital these errors can cost a patient his/her life. In earlier times the information was processed as a hard copy which is given to the patient upon the completion of the treatment. If the patient loses this information his life is again at stake. The current processing manners need to be refined so that no patients will die in the future due to overdoses or incomplete report.The most modern methodInformation is very important and critical in todays world. In hospitals barcode technology is taking over the traditional information processing methods. In barcode technology the patient is given a wrist band upon being admitted in the hospital. The wrist band will have a unique patient ID which is in the form of a barcode. I.e. each patient is given a unique barcode. Software will be used to generate the barcode and will store the treatment data and the details of the staff and the doctor who worked with the patient throughout the treatment. The staff of the concern will also carry appellative badges which will have unique IDs. When the patient is being given a medication by the staff it will be recorded into the system who gave the medicine, the type of medicine and the time. For this first off all the staff scans and enters their barcode into the machine then the patients barcode and finally the code on the drug. The doctors prescription will be entered into the system before the medicine is given. If there is a change in the medicine the system will sent out distress alarms to keep misuse of the drug, thereby saving the patient and the staffhttp//www.teachmebusiness.co.uk/page29/page16/page18/assets/Functionalareas.pdf